Quickly find available contacts in Google Hangouts

Chatting inside of Gmail was completely redesigned with the introduction of Google Hangouts. We love Hangouts, but until now a few features were missing that made it hard to quickly find available contacts.

The latest update to Hangouts in Gmail creates a new ‘Hangouts Contacts’ tab to sort your contacts into available and unavailable. Both sets of contacts are now sorted alphabetically, making it a lot more intuitive to find whoever you need to chat with.

This update is making it’s way over the next few days to Google Apps domains on the Rapid release track with Scheduled release domains getting access in about two weeks.


P.S. If you liked this post you might enjoy the Google Gooru Newsletter. Sign up today to receive each new post, right in your inbox! Sign up here.

0

New Google Slides app for iOS brings even more Microsoft Office integration

Google has made a strong push over the last several months to bring more integration between Docs, Sheets and Slides and Microsoft Office files. While Slides has somewhat lagged behind Docs and Sheets, that is no longer the case with the brand-new Slides app for iOS.

Google Slides for iOS

Google has often preached that they want you to be able to work on any file, with any device, anywhere in the world with Google Drive. With the Slides app for iOS you can manage all of your Google presentations on your iPhone or iPad, as well as open, create and edit Powerpoint presentations.

In their official announcement, Google cites research stating 80% of Microsoft Office licenses are only lightly used, with most users not taking advantage of the full suite available to them. While Google may lag behind Microsoft slightly in terms of features, this research shows that not all of us need the full functionality provided with Microsoft. This update is also great for those of us who don’t necessarily work with Office files, but may sometimes need to view or make changes when working with collaborators.


P.S. If you liked this post you might enjoy the Google Gooru Newsletter. Sign up today to receive each new post, right in your inbox! Sign up here.

1

Chromebook Management for Google Apps

Click Here to Download for FREE —-> Google Gooru’s Admin Training Week eBook

In 2011, Google released the first Chromebook, a lightweight laptop running Google’s very own operating system (ChromeOS). Chromebooks have become an increasingly popular solution for organizations looking to save money on a wide device deployment.

Though Google Apps has many tools to easily manage Chromebooks, this video gives you an overview of important policies to make it even easier.

This video was originally featured as part of Google Gooru’s Admin Training Week – Summer 2014


P.S. If you liked this post you might enjoy the Google Gooru Newsletter. Sign up today to receive each new post, right in your inbox! Sign up here.

0

Leveraging Google+ and Hangouts in Google Apps

Click Here to Download for FREE —-> Google Gooru’s Admin Training Week eBook

Google+ and Hangouts are some of the most recent applications to be added to the Google Apps suite. To ease the concerns of many organizations, Google has added more and more management tools to these programs.

In this video you will learn how to leverage the collaboration capabilities of Google+ and Hangouts, helping to boost collaboration among end-users.

This video was originally featured as part of Google Gooru’s Admin Training Week – Summer 2014


P.S. If you liked this post you might enjoy the Google Gooru Newsletter. Sign up today to receive each new post, right in your inbox! Sign up here.

0

Google Drive Security for Google Apps Admins

Click Here to Download for FREE —-> Google Gooru’s Admin Training Week eBook

Google Drive security is one of the most important issues that Google Apps admins have to handle. This video will teach you the proper steps for securing Drive, including the specific steps you should take in terms of domain and user management. There are many reasons why you should secure Google Drive but one of the most important is that it helps maintain more control over your organization’s files.

This video was originally featured as part of Google Gooru’s Admin Training Week – Summer 2014


P.S. If you liked this post you might enjoy the Google Gooru Newsletter. Sign up today to receive each new post, right in your inbox! Sign up here.

0

How to add video calls to Google Calendars

An update is making it’s way to Google Apps domains on the scheduled release track, adding the ability to join a Hangout directly from a Google Calendar event. Hangouts, especially when tied with Calendars, is a great way to visually collaborate with people inside and outside your domain.

This new feature gives you the ability to add, remove and edit the title of video calls right inside a Calendar event. There is also granular controls for Admins in the Admin Console, allowing you to add / remove this feature for your entire domain or specific OUs.


P.S. If you liked this post you might enjoy the Google Gooru Newsletter. Sign up today to receive each new post, right in your inbox! Sign up here.

0

How to add a file to multiple folders in Google Drive

Update: Thanks to several of our followers on Google+ for pointing out that you can open the ‘Add to’ menu in the new Google Drive by using the keyboard shortcut shift+z after you’ve selected a file or folder.

One of our favorite tricks in Google Drive is the ability to add a file to multiple folders. This feature actually disappeared in the new version of Drive, but there is still an easy workaround.

To do so, you’ll need to open up the file itself and add the file to multiple folders from there. It takes a few more steps than previously needed, but at least the functionality is still there. The new version of Drive is still a work in progress, so I would expect this feature to make its way back in at some point.


P.S. If you liked this post you might enjoy the Google Gooru Newsletter. Sign up today to receive each new post, right in your inbox! Sign up here.


1

Settings for Google Hangouts in Admin Console

Many admins may be reluctant to roll out Google Hangouts because they are worried about the managing capabilities of the application. With the use of the Admin Console, you are able to customize the settings of Hangouts to meet the specific requirements of your organization.

Google Hangouts

Enable Hangouts

To begin customizing the settings of Hangouts you must first enable it on your domain.

  1. From the Admin Console, click Google Apps then Talk/Hangouts
  2. Click Advanced settings then in the Organizations section select your domain or the organizational unit you want to enable Hangouts for.
  3. In the Hangouts chat section, select the radio button next to Enable Hangouts chat for users in this organizational unit.
  4. Accept Hangouts terms and conditions in the dialog box by checking I have read and acknowledged the above, then click Continue.

How to Access Hangouts Settings

  1. From the Admin Console, click Google Apps, then Talk/Hangouts
  2. Click Advanced settings
  3. In the Organizations Section you have the option to apply the settings to your entire domain or an OU.

Below is an explanation of the different options you have to select from to customize the functionality of Hangouts and create more granular policies.

Sharing Options

  • Users can chat with other users outside your domain: Allow users to have chat conversations with users outside your domain.
  • Warn users when having a Hangout outside your domain: Create an alert that notifies users that they are chatting with a user that is outside your domain.

Chat Invitations

  • Automatically accept invitations between users within your domain: Invitations to join chats with other users on your domain will automatically be accepted. Users will not be required to manually accept chat invitations making it easier for them to join chats.

Chat History

  • Default history off for all conversations: Conversations between users will not be saved for future viewing. This means each message will be visible in the Hangout window for a short period of time before being deleted.
  • Note: Users will be able turn history back on in their own settings.

Additional Services

  • Allow users to place voice and video call from Hangouts: Users will be allowed to use the voice and video call capabilities of Hangouts in addition to chats.

We recommend that you take the time to explore the settings for Hangouts within the Admin Console so you fully understand its functionality and how to customize it to meet the needs of your organization. It is important to evaluate Hangouts by allowing users to chat with their colleagues on the domain before allowing conversations with external users. Once you have fully customized and evaluated Hangouts you may be ready for a full deployment on your domain.

Image courtesy of the Google Hangouts product page


P.S. If you liked this post you might enjoy the Google Gooru Newsletter. Sign up today to receive each new post, right in your inbox! Sign up here.


0

Adding trendlines to charts in Google Sheets

With Google Sheets, you can store data and visualize it with great looking charts, but you haven’t really been able to quickly identify trends in that data. That changed this week when Google finally introduced trendlines to charts in Google Sheets.

Trendlines are really easy to add to a chart and there are plenty of customization options available. You can apply a linear or exponential trendline, change the color and adjust the thickness and opacity.

As a bonus update, Google has also added the ability to copy / paste charts inside of Google Sheets. You can copy / paste from one sheet or spreadsheet to another, but the data will only be updated if it is in the same spreadsheet. Otherwise your chart will only reflect the data as it was originally copied.


P.S. If you liked this post you might enjoy the Google Gooru Newsletter. Sign up today to receive each new post, right in your inbox! Sign up here.


0

Introducing FlashPanel’s Domain Health & Insight Center

Try FlashPanel Free for 30 Days —–> Click here

One of the main responsibilities of a Google Apps Admin is to ensure all areas of your Google Apps domain are secure. A recent update to FlashPanel aims to surface all of your security risks through their brand-new Domain Health & Insight Center.

This update brings a completely redesigned look to the homepage of FlashPanel, alerting you of key security risks while making it really easy to resolve any issues. The homepage is also much more customizable, adding a ‘My Tasks’ section where you can prioritize the tools you use most to manage your domain.


P.S. If you liked this post you might enjoy the Google Gooru Newsletter. Sign up today to receive each new post, right in your inbox! Sign up here.


0